XFER Blog

XFER has been serving Michigan since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? XFER can help. To learn more, reach out to us at 734-927-6666 / 800-Get-XFER.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, June 18 2018
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Technology Tip of the Week Privacy Microsoft Internet Cloud Saving Money Best Practices Backup Software Managed Service Provider Workplace Tips Business Computing Small Business Hackers Google Hosted Solutions Mobile Office Data Productivity Hardware Mobile Devices VoIP Quick Tips Gadgets Email Malware IT Support Efficiency Network Social Media Business Management Business Continuity IT Services Server Business Network Security Virtualization Upgrade Smartphones Miscellaneous Innovation Windows Disaster Recovery Communication Users Managed IT Services Microsoft Office Communications Mobile Device Management Computer User Tips Android Passwords Browser Smartphone Marketing Holiday Alert WiFi Save Money Data Backup Vendor Management Mobile Computing Operating System Remote Monitoring Windows 10 Ransomware Cybercrime Avoiding Downtime Bring Your Own Device Apple Computers BYOD Information Technology Cloud Computing Data Recovery VPN Internet of Things Big Data Remote Computing Current Events IT Solutions Chrome Telephone Systems Outsourced IT Going Green The Internet of Things Best Practice History Social Engineering Employer-Employee Relationship Firewall Spam Phone System Wireless Technology Application IT Consultant BDR Router Health Collaboration Trending Hacking Automation Excel App Printer Money Office Facebook Proactive IT Budget Lithium-ion Battery Tech Term Bandwidth Cybersecurity Artificial Intelligence How To iPhone Two-factor Authentication Mobility Business Intelligence Business Managament Content Filtering Recovery Managed IT Services Fax Server Maintenance Windows 8 Law Enforcement PowerPoint Unified Threat Management Networking Office 365 Value Gmail User Error Phishing Customer Relationship Management Hard Drives Humor Outlook Mouse Tutorials Data Protection Antivirus Managed IT Virus Analytics Data Security Apps Private Cloud Redundancy Website Compliance Tablet Productivity Sports Search Flexibility Twitter Entertainment Document Management Streaming Media Risk Management Retail Windows 10 Google Drive Inbound Marketing Saving Time Network Congestion Vulnerability Connectivity Word Administration Downtime Mobile Device Identity Theft Save Time Social Networking Memory Digital Payment Computer Repair Conferencing Data Management Tech Support Office Tips Credit Cards DDoS People Scam IBM Samsung Solid State Drive Piracy Data loss IT Management Leadership Encryption Administrator Black Market Smart Tech Online Currency Spam Blocking CES Physical Security Point of Sale Cleaning Computer Accessories IT Plan Recycling Wireless Public Cloud Environment Settings SaaS Human Resources Content Management Statistics Training Social Infrastructure Biometrics Unsupported Software IT service Skype OneNote Programming Data storage Hacker Update Intranet eWaste Webinar Running Cable Internet Exlporer Touchscreen Data Storage PDF Comparison Wearable Technology Windows 7 HaaS End of Support Safety Wi-Fi Work/Life Balance Data Breach Government USB YouTube Robot Workers Best Available Video Surveillance Meetings Bluetooth HBO Hiring/Firing Thought Leadership Webcam Travel Criminal NarrowBand Windows Media Player Virtual Desktop Access Control Mobile Cortana Uninterrupted Power Supply Cost Management Millennials Customers Knowledge Servers Wireless Charging Advertising Macro Upgrades Analyitcs Wire FENG Multi-Factor Security Strategy Applications Frequently Asked Questions Fraud Distributed Denial of Service Files Co-managed IT Content Filter Patch Management Chromecast Customer Service PC Care Consultant Authentication Scheduling 360 Emails Professional Services Google Apps Password Instant Messaging Machine Learning 3D Screen Mirroring Workforce Flash Fiber-Optic Notifications Smart Office Electronic Medical Records eBay Lifestyle IT Security Education Insurance Tip of the week Amazon Colocation Storage Windows 10s Software as a Service Print Server Laptop Cameras Analysis Business Owner Alerts SharePoint Licensing Nanotechnology Tools nternet Crowdfunding Shadow IT Charger Cast Remote Support Telecommuting WIndows 7 Practices HIPAA IT Support Sync Cables Hybrid Cloud Virtual Reality Paperless Office Hiring/Firing Text Messaging Windows Server 2008 Amazon Web Services Company Culture IaaS Computing Infrastructure Addiction Gaming Console Law Firm IT Blockchain Touchpad Printer Server Accountants Shortcut Work Station Relocation User Hosted Solution Password Manager Legal Worker Commute Computer Care Software Tips Augmented Reality Remote Work Managing Stress Hosted Computing Domains Keyboard Telephony Unified Communications LinkedIn Bloatware Monitor Online Shopping Net Neutrality Science Cache Audit Google Docs Staff Help Desk Windows 8.1 Update Devices Netflix Botnet File Sharing Business Mangement Inventory Start Menu Theft Entrepreneur Root Cause Analysis Data Warehousing Specifications Display Reputation Regulations Evernote Internet exploMicrosoft Tablets Wireless Internet Computer Fan Voice over Internet Protocol Digital Signature Debate IoT Supercomputer Emergency Video Games Congratulations Music Electronic Health Records Worker Audiobook Scalability Assessment Rootkit Politics Transportation How to Television Troubleshooting Webinar Techology HVAC Benefits Automobile Public Computer IT solutions Students Employer Employee Relationship CrashOverride Smart Technology Books Thank You Loyalty Experience Healthcare Two Factor Authentication Battery Content

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *