XFER has been serving Michigan since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

The Major Points of A Secure Email Solution

The Major Points of A Secure Email Solution

It’s not out of the ordinary for employees to not know the best practices surrounding email management, but it’s something that any self-respecting employer needs to consider. How are your employees using their email, and are they putting your organization at risk? The best way to address these issues is taking a two-pronged approach involving training employees on proper best practices, as well as taking technical measures to keep the risk of a breach to a minimum.

We’ll go over some of the most viable options for keeping your email communications as secure as possible, including encryption, spam protection, and employee awareness.

Email Encryption
Encryption is extremely important for keeping your data safe from prying eyes. Encryption is easy to understand when it’s explained in terms that aren’t mind-bogglingly complex. Data that’s sent through a connection that isn’t encrypted can be intercepted. When data is sent through an encrypted connection, it’s scrambled so that it can’t be read by those who might steal it while it’s in transit. Only those who hold an encryption key can unscramble it, making it a much more secure method of sending and receiving important data. Some industries, such as healthcare and government organizations, mandate compliance standards that may include encryption to send and receive email.

Spam Protection
Employees are almost certain to encounter email hazards like spam messages and phishing attempts, and if they don’t know how to identify these dangerous messages, they could expose your organization to data breaches. This is because hackers can ask employees for various information, such as passwords, usernames, and other credentials that aid them in infiltrating your carefully laid-out defenses. The best way to keep this from happening is to keep spam and phishing messages from hitting the inbox in the first place with spam protection systems.

Phishing attempts are a bit trickier, as they will need to be handled in a careful and calculated manner. Scammers often personalize messages to optimize their odds of the message being opened or an attachment being downloaded. Therefore, you need to consider employee training to properly defend against it.

Conditioning Your Employees for Security
Your network’s security can’t be complete without taking care of the ones actually using the technology. Since your end users are going to be using the organization’s email, it’s only natural that you prepare them for the act of keeping it secure. You can provide your users with a list of best practices for them to keep in mind while going about their duties. They are the following:

  • Check the sender: Who has sent the message? Is it a suspicious email address that can’t be traced to any of your contacts? Does it come from a strange email domain? If the answer to any of these is in question, you might have a spam message.
  • Identify the intent: Hackers want you to click on their spam messages as quickly as possible. Therefore, they will often try to incite immediate action to prevent you from thinking twice.
  • Check the spelling and grammar: Many hackers come from countries where English isn’t the hacker’s first language, making their messages quite identifiable compared to others. If you receive messages filled with these inconsistencies, you can bet they are either unprofessional or likely a hacker.
  • Don’t open unrequested attachments: Attachments are a big way for hackers to spread threats, as a lot of people don’t think twice before downloading a supposed receipt or statement. Double-check who sent the attachment before downloading it.
  • Don’t click sketchy links: Before clicking on any links in an email, make sure it’s going where you expect it to. You can do this by hovering over the link without clicking on it. If the link goes to a weird URL or an IP address (a string of numbers and periods), it might be a phishing attempt. The destination might look legitimate and ask you to log in, but it will capture your credentials and give access to the bad guys.

Of course, the biggest thing to keep in mind is when in doubt, ask your IT department about the message. For more information on how to keep your organization safe from spam and email threats, reach out to us at 734-927-6666 / 800-Get-XFER.

Proactive Monitoring and Management Is Keeping Org...
As Augmented Reality Grows, More Applications Appe...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, September 20 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Technology Tip of the Week Privacy Microsoft Internet Cloud Best Practices Saving Money Backup Software Workplace Tips Managed Service Provider Business Computing Small Business Hackers Hosted Solutions Data Google Productivity Mobile Office Mobile Devices Hardware VoIP Gadgets Email Quick Tips Malware Network Security Network IT Support Efficiency Social Media Innovation Business Management IT Services Server Miscellaneous Business Continuity Smartphones Business Virtualization Upgrade Windows Disaster Recovery Communication Managed IT Services Microsoft Office Users Communications Computer User Tips Data Backup Passwords Mobile Device Management Android Browser Marketing Save Money Smartphone Alert Holiday WiFi Tech Term Ransomware Vendor Management Mobile Computing Data Recovery Windows 10 Operating System Internet of Things Remote Monitoring Outsourced IT Cybercrime Avoiding Downtime Computers BDR Bring Your Own Device Cloud Computing Apple BYOD Information Technology Big Data VPN Remote Computing Firewall IT Solutions Chrome The Internet of Things Artificial Intelligence Telephone Systems Automation Router Current Events Going Green Best Practice History Application Phone System Facebook Trending Collaboration Wireless Technology Cybersecurity Hacking IT Consultant Social Engineering Health Employer-Employee Relationship Spam Excel App Budget Managed IT Services Printer Lithium-ion Battery Bandwidth Money Proactive IT Office Two-factor Authentication Business Intelligence Mobility iPhone Recovery Business Managament Content Filtering How To Fax Server Networking Maintenance Applications Windows 8 Unified Threat Management Data Protection Antivirus Customer Relationship Management User Error Analytics Managed IT Hard Drives Training Data Security Humor Mouse Outlook Tutorials Virus Website Private Cloud Redundancy Sports Value Apps Law Enforcement Gmail Office 365 Phishing Windows 10 PowerPoint Settings Retail Connectivity IT Support Vulnerability Saving Time Blockchain Google Drive Word Network Congestion Downtime File Sharing Memory Identity Theft Inbound Marketing Save Time Conferencing IT Management Office Tips Administration Search Data Management Productivity Tablet Mobile Device Social Networking Analysis Twitter Compliance Digital Payment Flexibility Computer Repair Document Management Encryption Streaming Media Risk Management Entertainment Tech Support IBM Unsupported Software Wireless Physical Security Environment Piracy Infrastructure Cleaning Password Leadership Programming Administrator Human Resources Public Cloud Scam OneNote Skype SaaS Virtual Assistant Update Biometrics Data Storage Running Cable IT service Augmented Reality Intranet Computer Accessories Comparison Data storage Wearable Technology Hacker Work/Life Balance Data Breach Windows 7 Social eWaste Internet Exlporer Workers PDF Access Control Best Available Safety Wi-Fi Bluetooth USB HaaS End of Support Smart Tech Robot People Credit Cards Government Touchscreen YouTube Samsung Meetings Machine Learning Webinar Data loss Servers Information DDoS Spam Blocking Online Currency CES Point of Sale IT Plan Recycling Video Surveillance Solid State Drive Black Market Paperless Office Education Managed Service Statistics Instant Messaging Content Management nternet Crowdfunding Telecommuting Enterprise Content Management Remote Support Tools Wiring Charger Cast Cameras Students HIPAA Sync Cables Notifications Hosted Computing Proactive Hiring/Firing Laptop Cache Macro Law Firm IT Licensing Windows Server 2008 Amazon Web Services Colocation Company Culture PC Care Co-managed IT Scheduling Software Tips WIndows 7 Remote Work SharePoint Password Management Hosted Solution 3D Virtual Reality Password Manager Shadow IT Devices GDPR Computer Care Printer Server Shortcut Healthcare Keyboard Telephony eBay Unified Communications Hybrid Cloud Inventory Remote Monitoring and Maintenance LinkedIn Touchpad Wireless Internet User Online Shopping IaaS Computing Infrastructure IoT Telephone System Audit Net Neutrality Worker Commute Google Docs Alerts Staff E-Commerce Managing Stress Domains Relocation NIST Netflix Windows 8.1 Update Botnet Bloatware Business Mangement Legal Thought Leadership Data Warehousing Specifications Monitor Electronic Health Records Display Start Menu Science Text Messaging Theft Line of Business Root Cause Analysis Wire Supercomputer Debate Gaming Console Regulations Evernote Computer Fan Voice over Internet Protocol Work Station Digital Signature Content Filter HBO Cryptocurrency Travel Entrepreneur Criminal Millennials Reputation Mobile Tablets Cortana Authentication MSP Smart Office Knowledge Hiring/Firing Wireless Charging Internet exploMicrosoft Insurance FENG Windows Media Player Multi-Factor Security Virtual Desktop Strategy NarrowBand Storage Frequently Asked Questions Fraud Safe Mode Patch Management Help Desk Cost Management Workforce Customers HVAC 360 Emails Upgrades Professional Services Analyitcs Google Apps Uninterrupted Power Supply Nanotechnology Remote Worker Screen Mirroring Customer Service IT Security Flash Fiber-Optic Advertising Practices Electronic Medical Records Lifestyle Chromecast Addiction Business Owner Print Server Webcam Tip of the week Consultant Amazon Distributed Denial of Service Files Accountants Business Technology Windows 10s Software as a Service Congratulations Troubleshooting Webinar How to Automobile Public Computer Benefits IT solutions Techology Employer Employee Relationship CrashOverride Smart Technology Loyalty Books Experience Content Regulation Two Factor Authentication Camera Emergency Music Worker Battery Audiobook Video Games Printers Assessment Thank You Rootkit Politics Scalability Television Transportation

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *