XFER Blog

XFER has been serving Michigan since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Gmail is an excellent tool for business use, even more than many business owners may realize. Did you know that it even has the capability to keep itself organized? For today’s tip, we’ll go over how to use filters and labels to keep your Gmail inbox organized and easy to use.

An Intro to Labels and Filters
Labels and filters are just a few ways that Gmail can help to keep your messages organized. You can assign rules that are applied to messages as they come in. These rules make a filter, which analyze your incoming messages and ensure that these messages are sent to the right label. These labels allow you to view messages more conveniently, consolidating those that have certain factors in common.

For example, you could create a filter that assigns a particular label to any message that has “Quarterly Reports” in the subject line. That label can then be used to access any and all messages with “Quarterly Reports” in a single, consolidated list.

Creating a Filter
Creating a filter in Gmail is fairly simple.

  • Once in Gmail, click the down arrow in the search bar at the top. This allows you access to greater detail in your search criteria.
  • Fill in the details that you want your filter to pay attention to, whether it is who the email has come from, or if the subject line contains a particular word or phrase.
  • Once your criteria have been established in this window, click in the bottom-right corner of the window, where it says, Create filter with this search.
  • You will be given a list of options, including the option for the message to be automatically ‘starred,’ or marked as important. For our purposes, we are concerned with the option to Apply the label.
  • Next to the ‘Apply the label’ option, there is a drop-down menu labelled Choose label. You have the option to create a new label from here, or select from those you have already made.
  • Once your filter has been properly configured, click the Create Filter button.

Creating a Label
While creating your filter gives you the opportunity to create a label, there are sometimes that you may want to have a label prepared that you can add messages to manually, or to already have one to direct a filter towards. Fortunately, creating a label and adding it to a received message is also fairly simple.

  • In Gmail, click the More option on the left of the screen.
  • From there, click Create new label.
  • Name your label and click Create.

To add this label to a message:

  • Open the appropriate message.
  • At the top, click the Label button. You can also add a label to a group of messages by selecting them before you click the Label button.
  • Select each label to be added. You can also create a new label from this point as well by typing in a new name.

Now you’re ready to take even greater control of your Gmail inbox. For more handy IT tips and tricks, subscribe to the XFER blog!

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, 27 May 2018
If you'd like to register, please fill in the username, password and name fields.

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Technology Tip of the Week Privacy Microsoft Internet Cloud Saving Money Backup Best Practices Software Managed Service Provider Workplace Tips Business Computing Small Business Hackers Google Mobile Office Hosted Solutions Productivity Data Hardware Mobile Devices VoIP Quick Tips Gadgets Email Malware IT Support Efficiency Network Social Media Business Management Business Continuity IT Services Network Security Server Smartphones Virtualization Business Miscellaneous Innovation Upgrade Disaster Recovery Windows Communication Microsoft Office Users Managed IT Services Communications Mobile Device Management Computer User Tips Android Passwords Browser Smartphone Marketing WiFi Holiday Alert Data Backup Save Money Vendor Management Remote Monitoring Mobile Computing Ransomware Cybercrime Operating System Windows 10 Computers Bring Your Own Device Apple BYOD Information Technology Avoiding Downtime Cloud Computing History The Internet of Things Best Practice Chrome Data Recovery Going Green Telephone Systems Big Data Outsourced IT Remote Computing Current Events VPN IT Solutions Phone System Application Wireless Technology Internet of Things Collaboration Hacking Router IT Consultant Automation Firewall Spam Social Engineering BDR Employer-Employee Relationship Health Trending Excel Lithium-ion Battery App Printer Bandwidth Proactive IT Office Cybersecurity Budget Windows 8 How To iPhone Tech Term Artificial Intelligence Recovery Content Filtering Money Facebook Business Intelligence Business Managament Managed IT Services Fax Server Two-factor Authentication Maintenance Mobility Customer Relationship Management Hard Drives Data Security Mouse Value Phishing User Error Website Managed IT Humor Apps Outlook Networking Tutorials Gmail Antivirus PowerPoint Unified Threat Management Virus Private Cloud Data Protection Analytics Redundancy Law Enforcement Identity Theft Conferencing Tech Support Network Congestion Inbound Marketing Productivity Tablet Search Twitter Google Drive Windows 10 Save Time Administration Streaming Media Risk Management Office Tips Mobile Device Digital Payment Social Networking Compliance Vulnerability Computer Repair Flexibility Saving Time Retail Data Management Downtime Office 365 Memory Best Available Encryption IT service Black Market Training Bluetooth Data loss Hacker Wireless Physical Security People Cleaning Social Scam Samsung Public Cloud Spam Blocking Credit Cards SaaS Sports Online Currency Robot Touchscreen IT Management Point of Sale Recycling Document Management Smart Tech Data storage CES eWaste Statistics Internet Exlporer OneNote IT Plan Video Surveillance PDF Skype HaaS End of Support Programming Safety Wi-Fi Data Storage Government Entertainment Infrastructure Unsupported Software Work/Life Balance Data Breach Webinar Piracy Running Cable IBM Intranet Meetings Environment Administrator Update Settings Leadership Wearable Technology DDoS Workers Word Human Resources Biometrics Computer Accessories Solid State Drive Comparison Windows 7 Virtual Reality Online Shopping eBay Cache Advertising WIndows 7 Google Docs Staff Display Applications Devices Distributed Denial of Service Files Printer Server Botnet Shortcut Business Mangement Alerts Debate Chromecast Inventory Knowledge Worker Commute Start Menu Theft Password FENG Data Warehousing User Specifications Regulations Bloatware Evernote Text Messaging Wireless Internet Notifications Patch Management Managing Stress Voice over Internet Protocol Domains Digital Signature IoT HBO Science Gaming Console Thought Leadership Colocation 360 Emails Travel Macro Criminal Work Station Laptop Screen Mirroring Access Control SharePoint Mobile Co-managed IT Cortana Shadow IT Electronic Medical Records USB Millennials Business Owner Servers Entrepreneur Wireless Charging Hybrid Cloud Windows 10s Multi-Factor Security Strategy Frequently Asked Questions Tablets Fraud Content Filter IaaS Computing Infrastructure IT Security Education Touchpad Charger Cast Authentication Relocation HIPAA IT Support Windows Media Player Professional Services Virtual Desktop Google Apps Print Server Legal Hiring/Firing Hiring/Firing Workforce Flash Cost Management Fiber-Optic nternet Crowdfunding Lifestyle Remote Support Insurance Monitor Upgrades Tip of the week Analyitcs Amazon Storage Hosted Solution Software as a Service Content Management Analysis Computer Care Company Culture Nanotechnology Keyboard Tools Customer Service Law Firm IT YouTube Telecommuting Webcam Reputation Sync Instant Messaging Cables Audit Consultant Augmented Reality Practices Windows Server 2008 Amazon Web Services LinkedIn Addiction Internet exploMicrosoft Netflix Blockchain Accountants Net Neutrality Connectivity Cameras Password Manager PC Care NarrowBand Root Cause Analysis Software Tips Help Desk Remote Work Hosted Computing Customers Supercomputer Telephony Unified Communications 3D File Sharing Uninterrupted Power Supply Computer Fan Licensing Scheduling Windows 8.1 Update Emergency Music Scalability Worker Audiobook Congratulations Assessment How to Rootkit Politics Techology Television Wire Transportation Troubleshooting Webinar Automobile Public Computer Benefits IT solutions Employer Employee Relationship CrashOverride Smart Technology Loyalty Books Battery Experience Video Games Content Two Factor Authentication Thank You

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *