XFER has been serving Michigan since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Gmail is an excellent tool for business use, even more than many business owners may realize. Did you know that it even has the capability to keep itself organized? For today’s tip, we’ll go over how to use filters and labels to keep your Gmail inbox organized and easy to use.

An Intro to Labels and Filters
Labels and filters are just a few ways that Gmail can help to keep your messages organized. You can assign rules that are applied to messages as they come in. These rules make a filter, which analyze your incoming messages and ensure that these messages are sent to the right label. These labels allow you to view messages more conveniently, consolidating those that have certain factors in common.

For example, you could create a filter that assigns a particular label to any message that has “Quarterly Reports” in the subject line. That label can then be used to access any and all messages with “Quarterly Reports” in a single, consolidated list.

Creating a Filter
Creating a filter in Gmail is fairly simple.

  • Once in Gmail, click the down arrow in the search bar at the top. This allows you access to greater detail in your search criteria.
  • Fill in the details that you want your filter to pay attention to, whether it is who the email has come from, or if the subject line contains a particular word or phrase.
  • Once your criteria have been established in this window, click in the bottom-right corner of the window, where it says, Create filter with this search.
  • You will be given a list of options, including the option for the message to be automatically ‘starred,’ or marked as important. For our purposes, we are concerned with the option to Apply the label.
  • Next to the ‘Apply the label’ option, there is a drop-down menu labelled Choose label. You have the option to create a new label from here, or select from those you have already made.
  • Once your filter has been properly configured, click the Create Filter button.

Creating a Label
While creating your filter gives you the opportunity to create a label, there are sometimes that you may want to have a label prepared that you can add messages to manually, or to already have one to direct a filter towards. Fortunately, creating a label and adding it to a received message is also fairly simple.

  • In Gmail, click the More option on the left of the screen.
  • From there, click Create new label.
  • Name your label and click Create.

To add this label to a message:

  • Open the appropriate message.
  • At the top, click the Label button. You can also add a label to a group of messages by selecting them before you click the Label button.
  • Select each label to be added. You can also create a new label from this point as well by typing in a new name.

Now you’re ready to take even greater control of your Gmail inbox. For more handy IT tips and tricks, subscribe to the XFER blog!

Upgrading Your Technology? Be Careful of What You ...
You Can Benefit from Unified Communications
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, August 18 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Technology Tip of the Week Privacy Microsoft Internet Cloud Best Practices Saving Money Backup Software Managed Service Provider Workplace Tips Business Computing Small Business Data Productivity Hackers Google Hosted Solutions Hardware Mobile Office Mobile Devices VoIP Gadgets Email Quick Tips Malware IT Support Efficiency Network Social Media Business Management Innovation Miscellaneous Business Continuity IT Services Smartphones Network Security Upgrade Server Business Virtualization Windows Disaster Recovery Communication Microsoft Office Managed IT Services Users Computer Communications Passwords User Tips Mobile Device Management Data Backup Android Browser Smartphone Marketing Holiday Save Money WiFi Alert Data Recovery Vendor Management Ransomware Mobile Computing Cybercrime Tech Term Operating System Windows 10 Outsourced IT Remote Monitoring Computers Bring Your Own Device Cloud Computing Apple Internet of Things BYOD Information Technology BDR Avoiding Downtime The Internet of Things History Chrome Best Practice Router Automation Going Green Big Data VPN Telephone Systems Remote Computing IT Solutions Current Events Cybersecurity Application Artificial Intelligence Wireless Technology Collaboration Hacking IT Consultant Social Engineering Spam Facebook Firewall Employer-Employee Relationship Health Trending Phone System Lithium-ion Battery Bandwidth Excel App Money Printer Proactive IT Office Budget Managed IT Services Recovery Maintenance How To Windows 8 Content Filtering Networking Business Intelligence Two-factor Authentication Business Managament Mobility iPhone Fax Server Office 365 Mouse Applications Data Security Value Website Apps Phishing Managed IT User Error Gmail PowerPoint Unified Threat Management Antivirus Humor Outlook Tutorials Analytics Private Cloud Virus Data Protection Redundancy Customer Relationship Management Law Enforcement Hard Drives Word Inbound Marketing Analysis Conferencing Identity Theft Tech Support Save Time Sports Search Productivity Tablet Administration Mobile Device Connectivity Twitter Office Tips Document Management Google Drive Social Networking Digital Payment IT Management Compliance Computer Repair Windows 10 Streaming Media Risk Management Flexibility Entertainment IT Support Retail Vulnerability Saving Time Downtime Data Management File Sharing Memory Blockchain Network Congestion Information Social Best Available Solid State Drive Workers Bluetooth Comparison Black Market Encryption Windows 7 People Wireless Physical Security Robot Data loss Paperless Office Samsung Cleaning Password USB Touchscreen Public Cloud Spam Blocking Scam Online Currency SaaS Recycling Credit Cards Point of Sale Education Data storage Video Surveillance Servers Statistics eWaste CES Internet Exlporer IT Plan Programming Instant Messaging IBM OneNote Skype PDF Piracy Safety Wi-Fi Environment Leadership HaaS End of Support Settings Administrator Access Control Augmented Reality Intranet Government Data Storage Running Cable Content Management YouTube Human Resources Smart Tech Unsupported Software Wearable Technology Meetings Biometrics Infrastructure Computer Accessories Webinar IT service Work/Life Balance Data Breach Training DDoS Machine Learning Update Hacker Help Desk Insurance Software Tips Display Remote Work Customers Worker Commute Root Cause Analysis Smart Office Password Manager Uninterrupted Power Supply User Safe Mode Debate Bloatware Computer Fan Storage Telephony Unified Communications Advertising Managing Stress Domains Text Messaging Supercomputer Science Work Station Nanotechnology Online Shopping Distributed Denial of Service Files Gaming Console HVAC Google Docs Staff Chromecast Practices Managed Service Botnet Business Mangement Accountants Business Technology Data Warehousing Specifications Entrepreneur FENG Addiction Start Menu Theft Notifications Knowledge Tablets Patch Management Regulations Evernote Colocation Enterprise Content Management Voice over Internet Protocol Digital Signature Laptop Hosted Computing Proactive HBO SharePoint Windows Media Player Virtual Desktop Screen Mirroring Macro Students Travel Criminal Shadow IT Hiring/Firing 360 Emails Virtual Assistant IT Security Millennials Cost Management Electronic Medical Records Co-managed IT Cache Mobile Cortana Hybrid Cloud Touchpad Upgrades Analyitcs Windows 10s Devices Wireless Charging IaaS Computing Infrastructure Business Owner Password Management Print Server Multi-Factor Security Strategy Inventory Remote Support Remote Monitoring and Maintenance Frequently Asked Questions Fraud Relocation Customer Service Webcam Charger Cast Healthcare nternet Crowdfunding Legal IoT Telephone System Workforce Monitor Hiring/Firing Wireless Internet Professional Services Google Apps Consultant HIPAA Thought Leadership Flash Company Culture Fiber-Optic NIST Law Firm IT Lifestyle PC Care Hosted Solution Line of Business Tip of the week Amazon Cameras Computer Care Electronic Health Records Software as a Service Telecommuting Reputation Scheduling Wire Tools LinkedIn Licensing 3D Keyboard Virtual Reality Audit Content Filter Sync Net Neutrality Cables Internet exploMicrosoft WIndows 7 eBay Cryptocurrency Alerts Netflix Authentication MSP Windows Server 2008 Windows 8.1 Update Amazon Web Services Printer Server Shortcut NarrowBand Experience Two Factor Authentication Content Thank You Emergency Remote Worker Scalability Worker Music Audiobook Congratulations Wiring Assessment How to Rootkit Techology Politics Transportation Television Troubleshooting Webinar Benefits Automobile Public Computer IT solutions Regulation Employer Employee Relationship CrashOverride Battery Smart Technology Books Loyalty Video Games

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *