XFER has been serving Michigan since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Tip of the Week: Filters and Labels Help Organize Your Gmail Inbox

Gmail is an excellent tool for business use, even more than many business owners may realize. Did you know that it even has the capability to keep itself organized? For today’s tip, we’ll go over how to use filters and labels to keep your Gmail inbox organized and easy to use.

An Intro to Labels and Filters
Labels and filters are just a few ways that Gmail can help to keep your messages organized. You can assign rules that are applied to messages as they come in. These rules make a filter, which analyze your incoming messages and ensure that these messages are sent to the right label. These labels allow you to view messages more conveniently, consolidating those that have certain factors in common.

For example, you could create a filter that assigns a particular label to any message that has “Quarterly Reports” in the subject line. That label can then be used to access any and all messages with “Quarterly Reports” in a single, consolidated list.

Creating a Filter
Creating a filter in Gmail is fairly simple.

  • Once in Gmail, click the down arrow in the search bar at the top. This allows you access to greater detail in your search criteria.
  • Fill in the details that you want your filter to pay attention to, whether it is who the email has come from, or if the subject line contains a particular word or phrase.
  • Once your criteria have been established in this window, click in the bottom-right corner of the window, where it says, Create filter with this search.
  • You will be given a list of options, including the option for the message to be automatically ‘starred,’ or marked as important. For our purposes, we are concerned with the option to Apply the label.
  • Next to the ‘Apply the label’ option, there is a drop-down menu labelled Choose label. You have the option to create a new label from here, or select from those you have already made.
  • Once your filter has been properly configured, click the Create Filter button.

Creating a Label
While creating your filter gives you the opportunity to create a label, there are sometimes that you may want to have a label prepared that you can add messages to manually, or to already have one to direct a filter towards. Fortunately, creating a label and adding it to a received message is also fairly simple.

  • In Gmail, click the More option on the left of the screen.
  • From there, click Create new label.
  • Name your label and click Create.

To add this label to a message:

  • Open the appropriate message.
  • At the top, click the Label button. You can also add a label to a group of messages by selecting them before you click the Label button.
  • Select each label to be added. You can also create a new label from this point as well by typing in a new name.

Now you’re ready to take even greater control of your Gmail inbox. For more handy IT tips and tricks, subscribe to the XFER blog!

Upgrading Your Technology? Be Careful of What You ...
You Can Benefit from Unified Communications


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, January 17 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Security Technology Tip of the Week Privacy Microsoft Internet Cloud Best Practices Saving Money Backup Software Workplace Tips Business Computing Managed Service Provider Hosted Solutions Hackers Data Google Small Business Mobile Devices Hardware Productivity VoIP Mobile Office Malware Gadgets Email Quick Tips Network Security Efficiency Network IT Support Innovation Social Media Business Management Business IT Services Business Continuity Server Smartphones Miscellaneous Upgrade Virtualization Communication Disaster Recovery Windows User Tips Data Backup Communications Computer Managed IT Services Microsoft Office Smartphone Users Mobile Device Management Passwords Data Recovery Browser Holiday Android Save Money Marketing WiFi Ransomware Tech Term Outsourced IT Alert Mobile Computing Cybercrime Vendor Management BDR Internet of Things Chrome Router Operating System Cloud Computing Windows 10 Remote Monitoring Bring Your Own Device Computers Apple BYOD Automation Information Technology Avoiding Downtime Artificial Intelligence Firewall Managed IT Services Going Green Spam Telephone Systems Current Events Cybersecurity Big Data VPN Best Practice History Remote Computing IT Solutions The Internet of Things Printer Collaboration Facebook IT Consultant Hacking Social Engineering Health Employer-Employee Relationship Trending Phone System Application Wireless Technology Bandwidth Money Proactive IT Office Productivity Mobility Excel Budget Windows 10 App Lithium-ion Battery Content Filtering IT Support Mobile Device Business Managament Networking Unified Threat Management Fax Server Business Intelligence How To Maintenance Windows 8 Office 365 Applications Two-factor Authentication iPhone Phishing Mouse Recovery User Error Google Drive Data Protection Humor Blockchain Value Managed IT Sports Outlook Word Tutorials Apps Website Virus Data Security Private Cloud Gmail PowerPoint Antivirus Redundancy Law Enforcement Access Control Settings Encryption Analytics Customer Relationship Management Training Hard Drives Information Managed Service Search Save Time Vulnerability Tablet Administration Twitter Connectivity Document Management Social Networking Office Tips Digital Payment Computer Repair Streaming Media Risk Management Wi-Fi Compliance Identity Theft Flexibility Data Management Voice over Internet Protocol Entertainment Saving Time Administrator Retail IT Management Servers Human Resources Tech Support Downtime Machine Learning Scam File Sharing Memory Network Congestion Hacker Social Inbound Marketing Software as a Service Conferencing Analysis Infrastructure Unsupported Software People Paperless Office OneNote Samsung Data storage Touchscreen USB Update Robot Online Currency Internet Exlporer Data Storage eWaste Telephony Recycling PDF Comparison Point of Sale Keyboard HaaS Education End of Support Google Docs Safety Virtual Assistant Work/Life Balance Data Breach Video Surveillance Windows 7 Botnet YouTube Webinar Statistics Government Meetings Workers Programming IBM Help Desk Skype Telephone System Piracy Leadership Instant Messaging Credit Cards DDoS Augmented Reality Intranet Solid State Drive Environment Data loss Running Cable Wearable Technology Black Market Smart Tech Computer Accessories Spam Blocking CES Biometrics Fraud IT service Cleaning Password IT Plan Wireless Physical Security Display Public Cloud Best Available Content Management Bluetooth SaaS Managing Stress Domains Work Station Tools Shadow IT HVAC Security Cameras Bloatware Charger Cast Gaming Console Telecommuting SharePoint Nanotechnology Remote Worker Sync Cables Hybrid Cloud Search Engine Science Hiring/Firing Practices HIPAA Computing Infrastructure Addiction Virtual Private Network Touchpad Accountants Business Technology Windows Server 2008 Amazon Web Services IaaS Wiring Hosted Solution Password Manager Legal Enterprise Content Management Entrepreneur Computer Care Software Tips Remote Work Relocation Unified Communications Students Bing Tablets Monitor Hosted Computing Proactive IT Security Cache Project Management Hiring/Firing Audit Staff Windows Media Player Virtual Desktop Online Shopping Devices GDPR Netflix Business Mangement Password Management Cost Management Print Server Start Menu Theft Remote Support Healthcare Shortcuts Upgrades Analyitcs Root Cause Analysis Webcam Data Warehousing Specifications nternet Crowdfunding Reputation Inventory Remote Monitoring and Maintenance Evernote Internet exploMicrosoft Wireless Internet Warranty Computer Fan Digital Signature IoT Customer Service Supercomputer Regulations Thought Leadership E-Commerce Consultant Travel Criminal Company Culture NarrowBand NIST HBO Law Firm IT PC Care Mobile Cortana Uninterrupted Power Supply Electronic Health Records eCommerce Millennials Customers Line of Business Wireless Charging Advertising Wire Microchip FENG Scheduling Multi-Factor Security Strategy LinkedIn Cameras Knowledge 3D Content Filter Camera Licensing Patch Management Net Neutrality Chromecast Cryptocurrency eBay Frequently Asked Questions Distributed Denial of Service Files Emails Alerts Professional Services Google Apps Windows 8.1 Update Vendor Virtual Reality Screen Mirroring Workforce Authentication MSP WIndows 7 360 Flash Fiber-Optic Notifications Smart Office Electronic Medical Records Lifestyle Insurance Printer Server Shortcut Macro Storage User Windows 10s Laptop Safe Mode Worker Commute Business Owner Text Messaging Co-managed IT Tip of the week Amazon Debate Colocation Troubleshooting Webinar Techology Benefits Automobile Public Computer IT solutions Employee/Employer Relationship Employer Employee Relationship CrashOverride Smart Technology Books Loyalty Smartwatch Experience Two Factor Authentication Battery Content Emergency Thank You Video Games Worker Music Regulation Audiobook Congratulations Scalability Assessment Rootkit Utility Computing Politics Printers Transportation How to Television

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *